Privacy Policy

Last updated: June 2026.

Introduction

The Creative Circular Cities project (from now on referred to as the Project) respects your privacy and wants you to be familiar with how we collect, use and disclose your personal data that relates to users of the Project website.

The Project is led by the Danish Cultural Institute, which acts as the data controller responsible for the personal data processed through this website.

Protecting your personal data and your privacy is important to us. The Project is committed to complying with the requirements of data protection. One of the main regulations which we need to follow is Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the “GDPR”).

This Privacy Policy is subject to change. We will update this Privacy Policy when changes are implemented.

What information does the Project collect?

Information you provide to us

We collect personal information about you when you actively provide it to us through the contact form available on our website. Personal information we collect may include:

• Contact information (name, surname, e-mail address);
• Professional information (organisation, city, country);
• Nature of communication (your query regarding Creative Circular Cities);
• Additional information (any information which you choose to provide to us when contacting us).

We also might collect your personal information, photos and videos when you attend our events in person.

Information we collect automatically

When you visit the website, we may collect network activity information, such as your device’s IP address, referring website, the pages you have visited, and the time that your device visited our website. This information may include:

• Device information (your browser, operating system, device information, request information, etc.);
• Usage information (such as the pages and files viewed and the date and time of your visit).

Cookies

This website uses only essential, functional cookies, for example to keep the contact form secure (through our anti-spam provider) and to play embedded videos if you choose to. We do not use tracking, analytics, or advertising cookies. If this changes, we will update this Privacy Policy and ask for your consent where it is required.

How and on what grounds do we use personal data?

Your contact and professional information may be processed to fulfil the objectives of the Project, including promoting knowledge exchange, networking, capacity building and communication regarding creative and circular economy initiatives. Personal data we collect via our website will be used to:

• Respond to your enquiries and communicate with you when you submit a query through our online form;
• Administer our website (troubleshooting, data analysis, testing and statistical purposes);
• Improve our website and ensure information is provided in the most effective manner;
• Fulfil specific purposes communicated to you when you submit your personal data;
• Keep our website secure.

The processing of your personal data is based on our legitimate interests in managing and improving the website and responding to enquiries about the Project.

The Project website may include links to other websites whose privacy policies may differ from ours. If you provide your personal data to any of those websites, your information is governed by their privacy policies. We encourage you to read the privacy policies of any website you visit.

Do we share and disclose your personal data to third parties?

We may share and disclose your personal data with project partners, public authorities or institutions only to the extent necessary for the purposes for which personal data is processed.

Vendors and other service providers

We may share your personal data with third-party vendors or service providers who perform tasks on our behalf. These may include website hosting providers, website analytics providers, software providers and technical support providers. To protect our contact form from spam and abuse, we use a third-party anti-bot service (hCaptcha), which processes limited technical information such as your IP address for that purpose. Such providers process personal data only as necessary to provide their services and in accordance with applicable data protection requirements.

How long do we retain your personal data?

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including responding to enquiries.

Contact

If you have any questions regarding this Privacy Policy or the processing of your personal data, please contact the Danish Cultural Institute using the contact details provided on the website: ccc@danishculture.com.